Santa Fe Macintosh User Group

serving the santa fe macintosh community since 1994

Mission Statement

01/01/01

SFMUG is the place to go to expand your knowledge of the Macintosh and related technology, and have fun in the process. We provide enthusiastic and passionate support, education and training for all levels of the Mac platform.

Santa Fe Macintosh User Group Bylaws
(reviewed 11.10.05)

Article 1: Name
The name of the organization shall be the Santa Fe Macintosh User Group, hereinafter referred to as the SFMUG.

Article 11: Purpose
The primary purpose of the SFMUG shall be to serve as a community resource to provide educational support for Macintosh computer owners and users, and for such other matters as the Board of Directors shall determine to be appropriate.

Article III: SFMUG Membership

The membership shall be open to all persons who are interested in Macintosh computers. There shall be annual dues based upon categories of membership as established by the Board of Directors and described in the Organizational Policies.

An individual member in good standing, as determined by the Board of Directors, shall have the right to vote in general meetings, to take part in all meetings and activities, and to hold office.

Article IV: Board of Directors
The Board of Directors of the SFMUG shall consist of six (6) Board Members-at-large, plus the President and Vice-president. A nominating committee consisting of three (3) members from the general membership, who may be Board members, shall be appointed by the Board of Directors prior to the March meeting of the Board.

The nominating committee shall present a slate of Board of Directors Member-at-large candidates to the general membership. Additional nominations will be accepted from the floor during the March general meeting. The names of all nominees shall be published in the SFMUG newsletter. No member will be a candidate without first obtaining their assurance that they will serve if elected.

The election of the Board of Directors Members-at-Large will take place during the month of April and their duties shall commence on the day of the following board meeting. Election procedures shall be described within the SFMUG Policies. The two (2) Board of Directors candidates that receive the majority of votes shall remain in office for a two (2) year term and shall be eligible for reelection. The remaining two (2) elected board members shall remain in office for one year and shall be eligible for reelection.

The Board Members-at-Large shall appoint officers, before the next General Meeting, as are necessary to conduct the business of SFMUG. At a minimum, the Board of Directors shall appoint a President and a Vice-President, of whom shall be standing members of the Board. The title of Secretary and Treasurer shall be appointed to volunteers, who will not be members of the board. All duties shall commence upon their appointment.

The Board of Directors shall meet at least once a month or upon the call of three or more members of the Board. A quorum shall consist of at least 50% of the Board membership. A majority of those voting members present is required to pass a motion. The Board shall be responsible for the activities conducted by the SFMUG and for recommending any policy changes to the membership at the general meetings. The general membership may attend Board meetings but may not vote.

Article V: Board of Directors Duties
Board of Directors Members shall attend all Board of Directors meetings on behalf of the membership, and shall participate fully in discussion and voting.

Any elected or appointed SFMUG Board of Directors member shall be subject to review and recall by a two-thirds vote of all members present at the next general meeting following a motion for recall. If a Board of Directors member misses three (3) consecutive Board meetings, the Board of Directors may choose to consider the position vacant. Replacement of a Board of Directors member whose position is vacated for any reason, shall be by majority vote of the Board of Directors. Members so appointed shall serve the remaining term of the member being replaced.

The following positions in the SFMUG shall be appointed by the Board of Directors. Members of the Board of Directors may hold these positions:

The President shall organize, call to order, and preside over all general meetings and all Board (of Directors) meetings. The President will also perform such other duties as assigned by the Board of Directors. The President shall have a vote on the Board only in the instance of tie votes. The President will also perform such other duties as assigned by the Board of Directors.

The Vice-President shall be responsible for presiding at all general and board meetings in the absence of the President. In addition, the Vice-President shall assist in all coordination of meeting presentations.

The Secretary shall be responsible for all official correspondence of the Board of Directors and shall maintain reasonable records of any official decisions, actions and motions made by the SFMUG. The Secretary is also responsible for keeping archives of meeting minutes, newsletters, and all other historical documents.

The Treasurer shall be responsible for oversight of all funds of the SFMUG. His or her name and the name of at least one other elected Board of Directors member of the SFMUG or a member designated by the Board of Directors shall be on record with the bank in which SFMUG funds are deposited. The Treasurer or a Board of Directors designee is authorized to pay all SFMUG bills pre-approved by the membership or by the Board of Directors. Except for items to be resold to members, all proposed single expenditures in an amount over $ 1,000. 00 shall be put to a vote of the membership at any general meeting. Individual disbursements over $10.00 shall be supported by receipt. A financial report will be made by the Treasurer or a designee of the Board of Directors to the Board, and to the general membership, at least twice a year.

The Board of Directors shall designate Special Appointees to positions such as Newsletter Coordinator, Membership Chair, Apple Ambassador, Librarian, Sysop SIG chair, which the Board of Directors may find necessary to accomplish the goals of the SFMUG. These positions may be further defined within the SFMUG Organizational Policies.

Article VI: Dues
All dues shall be due on the yearly anniversary date of joining or renewal of membership.

Article VII: Meetings
General meetings shall be conducted monthly at a predetermined time, date and location. General meetings shall be announced in advance in the newsletter and/or special mailing. Changes to the schedule and agenda of general meetings may be made by a majority vote of the general membership or by the Board of Directors.

Article VIII: Bylaw Review
The Bylaws shall be reviewed at least once every three (3) years to determine if any amendments are in order. It shall be the responsibility of the Board of Directors to review the Bylaws and to make appropriate recommendations to the general membership. The Bylaws may be amended by a two-thirds vote -of the members at any general meeting, provided notice of the proposed changes was given either at a preceding meeting, or in the newsletter distributed at least one month prior to the general meeting.

Article IX: Dissolution
In the event that the Santa Fe Macintosh User Group dissolves, all remaining assets will be given to a charitable cause. Such charitable cause to be determined by the Board of Directors or the general membership.

Article X: Illegal Duplication of Software
The Santa Fe Macintosh User Group actively discourages the illegal duplication of software and encourages all members to pay the stated fee for any shareware which they keep and use.

Article XI: Organizational Policies
The Board of Directors may choose to supplement the SFMUG by-laws with Organizational Policies. This document shall provide procedural guidelines for all activities not specifically referred to within these by-laws.

Article XII: Procedural Guidelines
Roberts Rules of Order, Revised, shall be the accepted authority on all points of order not specifically covered by these by-laws or Organizational Policies.